Our Services

The International Registration Plan (IRP) -Prorate Services

The International Registration Plan (IRP) is a reciprocity agreement between the United States, the District of Columbia and Canada that recognizes the registration of commercial motor vehicles issued by other jurisdictions. Motor carriers register with and pay fees to their jurisdiction.
The prorate fees are based on the percentage of the total distance travelled in each IRP jurisdiction, according to that jurisdiction’s fee schedule. These fees are then distributed to the appropriate jurisdictions.
Prorate services include:

  • Fleet renewal
  • Add or delete vehicle from fleet
  • Modify Vehicle
  • Change fleet details
  • Replace licence plate
  • Replace cab card

Once the pro rate is registered you then take the fee notice to a Registry Agent office for

International Fuel Tax

IFTA is a multi-jurisdictional fuel tax agreement among member jurisdictions to simplify the reporting of fuel taxes.
The minimum registered gross vehicle weight (GVW) requirement to register under IFTA is 11,797 kilograms or a unit with three or more axles, regardless of weight.
Carriers have two choices when it comes to Fuel Tax. The carrier can either purchase fuel permits each time they wish to travel to other jurisdictions, or they can enroll in the IFTA program.
The carrier then keeps track of the kms and the litres of fuel purchased in each jurisdiction that they travel into for each registered Unit and submits the information to our office to file quarterly. (March 31, June 30, September 30, and December 31)
IFTA Services include:

  • Quarterly IFTA Filing
  • Filing for non-IFTA Provinces

Written Safety & Maintenance Policy

All carriers (who hold SFC Certificates) are required to have a written Safety & Maintenance program. These policies are regarding the safe operation of a commercial vehicle and retention of certain documents.
Specific policies are required to be stated in writing which include but are not limited to

  • Policies on driver qualifications
  • Safe driving practices
  • Driver training requirements
  • Hiring practices and disciplinary actions
  • Safe handling of emergency equipment
  • What regulations drivers are required to follow
  • Record retention for driver & Equipment files
  • Maintenance Record will be conducted on NSC Units
  • Trip inspections Frequency, Inspections, recording of defects and whether the unit is safe to operate
  • Commercial Vehicle Inspection (CVIP)
  • CVSA inspection is and how it affects the company as well as proper record retention for unit files. It is designed to assist you in maintaining mandatory inspections and repairs on your vehicles so that your units are safe to operate.

The drivers and safety managers are required to be familiar with the program and comply with the policies within it.

Logbook Compliance and Monitoring

Carriers in Alberta and Canada are required to comply with logbook compliance and monitoring under the Federal Commercial Vehicle Drivers Hours of Service Regulations, 2005 and the Provincial Drivers’ Hours of Service Regulation (AR 317/2002). Specifically, Section 87(1) of the federal regulations requires carriers to monitor driver compliance. Provincial regulations like AR 317/2002, Sections 3 and 16, also mandate logbook maintenance.
They must:

  • Evaluate all drivers to ensure they are complying with the regulations.
  • Record the date(s) in which any violation(s) occurred.
  • Record the date of issuance to the driver of a notice of non-compliance.
  • Record any remedial actions taken with the driver.

All carriers that have drivers who are authorized to drive NSC vehicles must review their driver logs for the following:

  • Fatigue – Driving over their regulated hours
  • Form and manner
  • Falsification or tampering with the log etc.
  • Carriers must document their findings to support any corrective or disciplinary action taken against a non-compliant driver.

US Authorities

  • Applying MC/DOT
  • MSC-90 UCR
  • UCR
  • Schdule -1
  • Carrier & SCAC Code
  • ACE/ACI Barcodes
  • Clearing House Registration
  • Drug Tests

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